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Tjitske
Tjitske Co-Founder
Friday, July 4, 2025

Top Finance Tools to Streamline Money Management

Managing finances effectively is essentialwhether you're a freelancer, a small business owner, or part of a team.whether you're a freelancer, a small business owner, or part of a team. The right tools can simplify financial tasks, save time, and provide valuable insights into business operations. This blog will explore three outstanding AI-powered finance tools, each tailored to unique needs. These include:

  • Bonsai, an all-in-one platform for service-based businesses.

  • Make, a no-code platform for automating workflows.

  • SparkReceipt, the go-to app for expense tracking.

Here, we'll detail their features, pricing, benefits, and real-world use cases to show how they can transform financial management.

Bonsai: Your Ultimate Business Command Center

What is Bonsai?

Bonsai is a unified platform that combines project management, client interactions, and financial tools into a single, seamless system. Designed for freelancers and small to medium-sized businesses, Bonsai helps streamline everything from creating contracts to tracking time and invoicing clients.

Key Features of Bonsai

  1. Project Management

  • Organize projects with task lists and timelines.

  • Track milestones, assign priorities, and manage deadlines.

  1. Time Tracking

  • Record billable hours with an integrated timer.

  • Link time entries directly to client invoices.

  1. Financial Tools

  • Generate professional invoices and send them to clients.

  • Automate recurring invoices to save time.

  • Track income and expenses for accurate financial forecasting.

  1. Contracts and Agreements

  • Build legally binding contracts with customizable templates.

  • Allow clients to e-sign documents directly within the platform.

  1. Reporting and Analytics

  • View financial trends to track overall performance.

  • Monitor project-specific profits for better budgeting.

Pricing Plans for Bonsai

Bonsai offers flexible monthly and annual plans:

  • Basic Plan

  • $15/month or $108/year.

  • Ideal for individuals handling simple time and project tracking.

  • Essentials Plan:

  • $25/month or $228/year.

  • Perfect for those needing advanced invoicing and financial tools.

  • Premium Plan:

  • $39/month or $348/year.

  • Suitable for businesses doing advanced financial reporting.

  • Elite Plan:

  • $59/month or $588/year.

  • Designed for teams requiring onboarding and collaboration tools.

How Bonsai Transforms Financial Management

Take a look at how Bonsai can make life easier for your business:

Example Scenario 1:

  • Who? A freelance graphic designer juggling multiple clients and projects.

  • Challenge: Manually tracking hours and creating invoices often leads to errors and delays in payment.

  • Solution: Using Bonsai, the designer can:

  • Track hours automatically while working on client projects.

  • Generate accurate invoices linked to the tracked time.

  • Send contracts for client approval before starting a project.

  • Save time and avoid payment disputes.

Example Scenario 2:

  • Who? A marketing consultancy with a small team.

  • Challenge: Keeping track of multiple contracts, payments, and expense reports.

  • Solution: Bonsai simplifies these workflows by:

  • Streamlining team task assignments and milestones.

  • Creating detailed project-specific financial reports.

  • Ensuring all contracts and payments are easily accessible in one platform.

Why Choose Bonsai?

  • Combines multiple financial and management tools in a single interface.

  • Scales with the growth of your business.

  • Offers a user-friendly experience for both freelancers and small teams.

Make: Automate, Optimize, and Scale

What is Make?

Make is a no-code automation platform that allows users to integrate applications and streamline their workflows. With its robust set of tools, Make empowers businesses to focus on growth rather than repetitive administrative tasks.

Key Features of Make

  1. Customizable Automations

  • Create automation workflows without needing technical skills.

  • Use visual graph-based tools to design processes step by step.

  1. Integration

  • Seamlessly connect with hundreds of apps like accounting software and CRMs.

  • Automate data-sharing processes across platforms.

  1. Scalability

  • Solutions for businesses of all sizes whether you're a freelancer, a small business owner, or part of a team. from individual freelancers to larger enterprises.

  1. AI-Powered Workflows

  • Monitor and refine workflows based on business trends.

  • Handle complex processes using intelligent data syncing.

Pricing Plans for Make

Make offers multiple subscription options:

  • Free Plan

  • Designed for individuals starting with workflow automation.

  • Core Plan:

  • $10.59/month or $108/year.

  • Designed for freelancers automating basic processes.

  • Pro Plan:

  • $18.80/month or $192/year.

  • Ideal for growing businesses requiring greater automation.

  • Teams Plan:

  • $34.12/month or $348/year.

  • Best suited for teams serving multiple clients.

  • Enterprise Plan:

  • Custom quotes for organizations managing critical operations.

Real-World Applications of Make

Example Scenario 1:

  • Who? A small e-commerce retailer using multiple platforms.

  • Challenge: Syncing customer orders between Shopify and QuickBooks takes hours.

  • Solution: With Make:

  • Automate the synchronization of orders directly to accounting software.

  • Automate email notifications for customers when their orders are fulfilled.

  • Focus more on sales rather than administrative tasks.

Example Scenario 2:

  • Who? A freelancer managing leads and sales.

  • Challenge: Manually transferring lead data from one platform to another can cause delays.

  • Solution: Make can:

  • Automatically transfer lead details from CRM software into invoicing tools.

  • Optimize the follow-up process with auto-triggered reminders.

Why Choose Make?

  • Affordable options for businesses of all sizes.

  • Simplifies complex workflows with no technical expertise required.

  • Ensures consistent and efficient data sharing across tools.

SparkReceipt: Say Goodbye to Expense Tracking Headaches

What is SparkReceipt?

SparkReceipt is an AI-powered app designed to simplify receipt and expense management. Whether you’re a solo entrepreneur or a small business, SparkReceipt helps declutter your accounting tasks by automating time-consuming processes.

Key Features of SparkReceipt

  1. AI-Powered Data Extraction

  • Uses OCR to capture details like dates, amounts, and vendors from receipt images.

  • Perfect for reducing human error in data entry.

  1. Expense Categorization

  • Automatically organizes expenses into categories.

  • Allows easy manual adjustments when needed.

  1. Cloud Storage

  • Save and organize digital receipts for future reference.

  • Access your data anywhere via mobile or desktop.

  1. Expense Reports

  • Generate and export detailed reports for taxes or financial audits.

  1. Integration

  • Connect with popular accounting platforms for seamless workflows.

Pricing Plans for SparkReceipt

  • Monthly Plan:

  • $ 9/month.

  • Annual Plan:

  • $69/year (ideal for long-term savings).

How SparkReceipt Streamlines Finances

Here’s how you can put SparkReceipt to use effectively:

Example Scenario 1:

  • Who? A food blogger who travels frequently for partnerships.

  • Challenge: Keeping track of numerous receipts during trips becomes chaotic.

  • Solution: SparkReceipt:

  • Scans and digitizes receipts on the go.

  • Categorizes expenses into travel, dining, and marketing for clarity.

  • Prepares tax reports effortlessly.

Example Scenario 2:

  • Who? A small business with a limited accounting team.

  • Challenge: Manual entry of receipts into spreadsheets leads to errors and inefficiencies.

  • Solution: SparkReceipt:

  • Automates receipt processing and matches them with card or bank statements.

  • Saves hours of manual work monthly.

Why Choose SparkReceipt?

  • Eliminates the stress of receipt management.

  • Helps organize data for tax season with minimal effort.

  • Suitable for freelancers, entrepreneurs, and teams alike.

Choosing the Right Finance Tool for You

All three toolswhether you're a freelancer, a small business owner, or part of a team.Bonsai, Make, and SparkReceipt whether you're a freelancer, a small business owner, or part of a team.offer distinct advantages tailored to specific needs:

  1. Choose Bonsai if you’re looking for an all-in-one platform for project management, invoicing, and financial tracking.

  2. Opt for Make if automation and workflow optimization are your primary goals.

  3. Go for SparkReceipt if you want to streamline expense and receipt management.

No matter your choice, these tools can lighten your workload and help you focus on what truly matterswhether you're a freelancer, a small business owner, or part of a team.growing your business. Explore their features to find the one that best matches your specific financial management needs.

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